Past Offences and Findings

You must truthfully state if you have ever been found guilty of an offence, refused registration, had a finding related to the practice of nursing or another profession against you, or are involved in certain proceedings.

You do this by completing the Declaration of Registration Requirements form, and by providing additional information to the College for review if you answer “yes” to any question on the form.

Answering “yes” to a question means the College will require additional information for review before it can proceed with your application. It does not mean that you will be refused registration.

The College keeps all information confidential except as required or allowed by law. Where required, supporting documents must be sent to the College by the proper authorities. Supporting documents that are not sent directly to the College from the proper authorities will not be accepted.

Criminal Record Check
As part of the registration process, the College of Nurses of Ontario requires all applicants to provide a recent criminal record check. A criminal record check helps protect the public by allowing the College to identify those individuals with criminal records that could affect their ability to practise safe and ethical nursing.

There are two types of checks: a check based on your name and birth date, and a check based on your fingerprints. For registration purposes, the College only requires a name-based check.

An “incomplete” mark on a name-based check will prompt a fingerprint-based check, which can take up to 120 days to complete and may prolong the registration process. Applicants are responsible for ensuring they request the correct type of check from their local police services, and for taking into account the time it will take for police to process their request.

For more information, including how and when to submit the criminal record check, read FAQs: Criminal Record Checks

The following provides information about the questions on the Declaration of Registration Requirements form, including the types of documents an applicant may be asked to provide if they answer “yes” to a question on the form.

You must tell the College if you have ever been found guilty of any of the following in any jurisdiction:

  • a criminal offence (e.g., shoplifting, assault, impaired driving, theft, fraud)
  • an offence relating to the use, possession or sale of drugs
  • an offence under the Controlled Drugs and Substances Act (Canada)
  • any other offence in relation to the practise of nursing or another profession

Even if a pardon was granted for the offence, you will still have to declare it on your application and provide additional information.

For each past offence that you declare, you may be asked to provide some or all of the following:

  • a personal statement that describes the circumstances of the offence (date, location, outcome, etc.) and your involvement; how the offence has affected your life, with emphasis on rehabilitation efforts; your understanding of your accountability as a regulated health professional; and how the offence affects your ability to practise nursing with decency, honesty, integrity and in accordance with the law
  • any other information as requested by the College.

You may also be asked to have other documents related to your offence sent to the College, including:

  • letter(s) of reference from an employer, preceptor, clinical coordinator or another person in a position of authority who has direct knowledge of you and can attest to your character (letter writers must use letterhead and state they are aware of the offence)
  • a certified copy of the information from the court or other relevant court documents or orders
  • evidence of the completion of the sentence, probation order and/or payment of fine (if applicable)
  • evidence of a pardon and supporting documents (if applicable)
  • any other information from third parties as requested by the College

To avoid delays, you are strongly encouraged to ensure all supporting documents are sent to the College as early as possible in the application process.

You are responsible for ensuring that all supporting documents from third-party sources (e.g., police or individuals providing references) are sent directly to the College from the third party. Third-party information forwarded by the applicant directly to the College will not be accepted.

You must tell the College if you are, or have been, the subject of any of the following findings in any jurisdiction:

  • Professional misconduct
  • Incompetence
  • Incapacity
  • Professional negligence
  • Malpractice
  • Any similar finding in relation to the practise of nursing or another profession

For each finding that you declare, you may be asked to provide some or all of the following:

  • a personal statement that describes the circumstances of the matter (date, location, outcome, etc.) and your involvement; how it has affected your life, with emphasis on rehabilitation and self-improvement efforts; your understanding of your accountability as a regulated health professional; and how it affects your ability to practise nursing with decency, honesty, integrity and in accordance with the law
  • any other information as requested by the College.

You may also be asked to arrange for the following documents to be sent to the College:

  • letter(s) of reference from an employer, preceptor, clinical coordinator or another person in a position of authority who has direct knowledge of you and can attest to your character (letter writers must use letterhead and state they are aware of the finding against you)
  • information from another regulatory body, such as: an investigative report or summary; copies of undertakings or agreements; copies of terms, conditions or limitations; decisions or orders related to the finding
  • any other information from third parties as requested by the College.

To avoid delays, you are strongly encouraged to ensure all supporting documents are sent to the College as early as possible in the application process.

You are responsible for ensuring that all supporting documents from third-party sources (e.g., regulatory bodies or individuals providing references) are sent directly to the College from the third party. Third-party information forwarded by the applicant directly to the College will not be accepted.

You must tell the College if you are currently the subject of one of the following, in any jurisdiction:

  • an investigation, inquiry or proceeding for professional misconduct, incompetence or incapacity
  • a similar investigation or proceeding in relation to the practise of nursing or another profession

For each investigation, inquiry, or proceeding that you declare, you may be asked to provide some or all of the following:

  • a personal statement that describes the circumstances of the investigation, inquiry or proceeding and your involvement; how it has affected your life; your understanding of your accountability as a regulated health professional; and how your involvement affects your ability to practise nursing with decency, honesty, integrity and in accordance with the law
  • any other information as requested by the College.

You may also be asked to arrange for the following documents to be sent to the College:

  • letter(s) of reference from an employer, preceptor, clinical coordinator or another person in a position of authority who has direct knowledge you and can attest to your character (letter writers must use letterhead and state they are aware of the proceeding)
  • information from another regulatory body, such as: decisions or orders related to the proceeding; an investigative report or summary; copies of undertaking or agreements; copies of terms, conditions or limitations
  • any other information from third parties as requested by the College.

To avoid delays, you are strongly encouraged to ensure all supporting documents are sent to the College as early as possible in the application process.

You are responsible for ensuring that all supporting documents from third-party sources (e.g., regulatory bodies or individuals providing references) are sent directly to the College from the third party. Third-party information forwarded by the applicant directly to the College will not be accepted.

You must tell the College if you are the subject of a current proceeding in respect of any offence (e.g., charges have been laid against you) in any jurisdiction.For each proceeding that you are the subject of, you may be asked to provide some or all of the following:

  • a personal statement that describes the circumstances of the proceeding and your involvement, with emphasis on how the charges have affected your life; your understanding of your accountability as a regulated health professional; and how your involvement in the proceeding affects your ability to practise nursing with decency, honesty, integrity and in accordance with the law
  • any other information as requested by the College.

You may also be asked to arrange for the following documents to be sent to the College:

  • letter(s) of reference from an employer, preceptor, clinical coordinator or another person in a position of authority who has direct knowledge of you and can attest to your character (letter writers must use letterhead and state they are aware of the proceeding)
  • a certified copy of the information from the court or other relevant court documents or orders
  • any other information from third parties as requested by the College.

To avoid delays, you are strongly encouraged to ensure all supporting documents are sent to the College as early as possible in the application process.

You are responsible for ensuring that all supporting documents from third-party sources (e.g., regulatory bodies or individuals providing references) are sent directly to the College from the third party. Third-party information forwarded by the applicant directly to the College will not be accepted.

You must tell the College if you have ever been refused registration as a nurse (or in another profession) in any jurisdiction.

You may be asked to arrange for the following documents to be sent to the College:

  • information from another regulatory body, such as a letter from a committee within that regulatory body that advised you of the decision to refuse registration
  • any other information from third parties as requested by the College.

To avoid delays, you are strongly encouraged to ensure all supporting documents are sent to the College as early as possible in the application process.

You are responsible for ensuring that all supporting documents from third-party sources (e.g., regulatory bodies or individuals providing references) are sent directly to the College from the third party. Third-party information forwarded by the applicant directly to the College will not be accepted.

 

Page last reviewed September 16, 2014