Mandatory Reporting: Why, When, and How
Mandatory reporting ensures that the College is alerted if there is a concern that a nurse is not practising safely. It allows the College to take action to protect the public.
A report does not constitute a finding of professional misconduct, sexual abuse, incapacity or incompetence. Only a Panel of the College’s Discipline Committee or Fitness to Practise Committee can make such a conclusion.
All regulatory health professionals are subject to mandatory reporting. Your reporting duties depend on whether you are a nurse, nurse employer or facility operator.
To help you understand your role when it comes to filing a report, we have updated the File a Report page.
Nurses’ reporting duties
If you believe that another health care professional may have sexually abused a client, you are required to immediately file a report to the appropriate regulatory college.
You are also required to report to the College of Nurses of Ontario within 30 days if you:
have been charged with any offence in any jurisdiction
have been found guilty of any offence in any jurisdiction
have a finding of professional negligence and/or malpractice
have a finding of professional misconduct, incompetence or incapacity or any similar finding, in relation to the practice of nursing or any other profession in any jurisdiction
are the subject of a current investigation, inquiry or proceeding for professional misconduct, incompetence or incapacity or any similar investigation or proceeding in relation to the practice of nursing or any other profession in any jurisdiction.
Employers and facility operators
When it comes to filing a report, employers and facility operators have different obligations. Employers must inform the College when they terminate, or intend to terminate, a nurse’s employment or workplace privileges. Facility operators must report to the College any incidents of sexual abuse, incompetence or incapacity.
To help employers and facility operators understand the process, we have updated the Mandatory Reporting Form for Facility Operators and Employers so that it is easier to use. The content on the form and the process for filing reports have not changed.
We also updated the sample mandatory reporting scenarios, which illustrate circumstances in which employers are required to make a report to the College.
To learn more about the purpose and process of reporting, as well as what outcomes you can expect, review Mandatory Reporting: A process guide for employers, facility operators and nurses.