Telephone:
416 928-0900

Toll Free in Ontario:
1 800 387-5526

Fax:
416 928-6507

 Registration  

Page modified March 03, 2008

Registration

FAQs

Overview

Registration classes

Registration Glossary

For Members

Updating information

Registration renewal

RN(EC) registration

For Applicants

Registration requirements

Applying for registration

Examinations

Temporary registration

Ontario nursing programs

Registered Nurse programs

Registered Practical Nurse programs

RN(EC) programs

2008 Annual Membership Renewal

Online Instruction Guide

• Overview
• Section A
• Section B
• Section C
• Section D
• Section E
• Section F
• Section G
• Section H
• Section I
• Section J
• Section K
• Section L
• Section M
• Section N
• Section O

Overview

This Instruction Guide is based on frequently asked questions about the form. Please read each section of this guide carefully.

Accurate completion of the form helps us fulfill our role as a source of information about the Ontario nursing profession. Decision makers, such as government and researchers, access the statistical data generated from your completed form. (Personal information is never released without your consent.) By providing the College with accurate data, you help others make informed decisions that could affect all nurses.

Note: If you are registered as both an RN and an RPN, please complete each form based on the registration categories indicated at the top right-hand corner of the form.

Completing the form

Your completed form will be electronically scanned. To make this process as efficient and accurate as possible, please follow these guidelines.

Your completed form will be electronically scanned. To make this process as efficient and accurate as possible, please follow these guidelines.

• Use a pe n to complete this form.
• Provide only one signature in Section O.
• For any written responses, PRINT legibly in the areas provided.
• Do not fill in any bubbles marked for "CNO Use Only."
• Do not write on the form except in designated areas.

Before you return the form

Print your registration number on your cheque or money order, and on any additional documents.

• Do not send any non-renewal-related information with this form; other correspondence can be sent in a separate envelope to Customer Service, College of Nurses of Ontario, 101 Davenport Road, Toronto, ON M5R 3P1.
• Do not mail in cash. (CNO is not responsible for lost cash.)
• Do not fax or send a photocopied membership renewal form to the College.

CNO WILL RETURN INCOMPLETE FORMS

To avoid delays, be sure to::

• complete Employment Information (Section G) and provide a Business Address (Section B) if applicable;
• sign the form;
• enclose copies of any legal documents supporting a name change (i.e., marriage or birth certificate, divorce decree);
• incomplete forms will be returned unprocessed.

Fees

Renewal

The 2008 renewal fee for General and Extended Class is $122.66 (GST incl.).

Late payment fee

All payments received on or after January 1, 2008, regardless of postmark, will incur the late fee of $49.07 (GST incl.).

Administrative fee

Forms that are received after January 31, 2008 will incur an administrative fee of $24.53 (GST incl.). Incomplete forms will be returned unprocessed.

Suspension date

The suspension date for non-payment of fees will be April 10, 2008. The notice of intent to suspend will be mailed on February 1, 2008. Members suspended for non-payment of fees may not practise as nurses in the province. Members practising while under suspension will be fined $525.00 (GST incl.). Suspended members are required to reinstate, see the Reinstatement fact sheet.

Options for returning payment and form

Online

• Visit www.cno.org starting October 24, 2007.
• Available to active members in the General or Extended Classes.
• Complete the form, pay the fees and update your personal information.

By Mail

• Use the enclosed pre-addressed envelope until January 25, 2008.
• After January 26, 2008 send your 2008 Annual Membership Renewal form and payment to:
  
  Membership Renewal
  College of Nurses of Ontario
  101 Davenport Road, Toronto, ON M5R 3P1
• Avoid delays by mailing the 2008 Annual Membership Renewal form and payment before December.

By Courier/Priority Post/Registered Mail

Address courier packages to:

Membership Renewal
College of Nurses of Ontario
101 Davenport Road, Toronto, ON M5R 3P1

Note: Do not send couriers to the P.O. Box address identified on the Business Reply envelope.

In Person

During business hours, bring the completed form and payment to the College of Nurses of Ontario, 101 Davenport Road, Toronto. The office is closed December 24, 25 and 26, 2007 and January 1, 2008.

After-hours Mail Slot

Drop your completed form and payment in the mail slot at the main entrance of the College.

Please allow six weeks for processing and delivery of your Annual Payment Card.

Checking your renewal status

Our automated service will allow you to check the status of your renewal quickly and easily. Have your registration number available when you access this service.

By telephone: this service is available Monday to Friday after business hours between 1830 hrs and 0800 hrs, and all day on weekends and holidays. To access this free service, call our main number at 416 928-0900 or toll-free in Ontario at 1 800 387-5526.

On the website: the same automated service is available 24 hours a day at www.cno.org.

Contacting the College

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If you have changed your name, a copy of a legal document (e.g., marriage or birth certificate, divorce decree) is required to support the change. Enclose the copy with the form. Name changes not accompanied by a copy of a legal document will not be processed.

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As a member of a self-regulated health profession, you are required to provide a business address if you are employed, whether working in nursing, other than nursing or selfemployed.

As part of our efforts to improve the information we collect, the College has standardized how it collects business addresses.

You will need to provide the official full name of your employer, the site, the main mailing address and main telephone number.

For example, if you work on a unit or floor at the Princess Margaret Hospital, even if the unit is located at another street address, your business address should read:

University Health Network — Princess Margaret Hospital
610 University Ave, Toronto, ON M5G 2C4
416-946-4501

If the pre-printed address on this section is incorrect, cross it out and print the correct name, address and telephone number in the area provided to the right.

A nursing employer in Ontario is preferred if you have multiple employers. If you have multiple nursing employers in Ontario, the nursing employer for whom you work the most hours is preferred. If you are not employed, cross out the information and proceed to Section D.

• If self-employed, indicate your business address whether or not it is your home address.
• If providing nursing services through an employment agency, list the agency as the employer, not any of your assignments.
• If employed by an organization with several offices, provide the address of the office that assigns your work.

Your business address will appear on the Public Register and will be made available to the public upon request. If you have reasonable grounds to designate an alternate address, please see Section C for more details. The pre-printed addresses in Sections B and C will be automatically deleted if you indicate in Section G that you are not employed.

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If you operate a business from home, you may be concerned about the public accessing your address. We recommend designating an alternative Public Register address, such as a post office box with a contact phone number through which a member of the public can be reasonably certain of reaching you. To designate or change an alternate Public Register address, please contact the College in writing.

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The College will not release personal information regarding a member to external parties unless the disclosure has been authorized by you.

Periodically, the College is asked by external parties to provide members’ home mailing addresses for the purposes indicated below. The College will disclose your personal information only if you have consented to that release. The College ensures that your confidentiality is protected by requiring each external party to sign a confidentiality agreement form. Once you have given your consent to the College your personal information may be used as a filter for selection criteria, and your home address will be provided to external parties.

1. The College reserves the right to conduct its own research and include members who did not consent to the release of their personal information to external parties.
2. Your information on the College’s public register, as defined in the Regulated Health Professions Act and CNO By-Law No. 1, Part 1 General – Article 44.1 is not considered personal information.

You may select which, if any, of the three types of materials you wish to receive at your home address.

Research in Nursing: Information regarding opportunities to participate in research. If you are contacted, you still have the right to refuse to participate or withdraw from the research at any time. The College will not have access to any personal information you might share with researchers.

Continuing Education Opportunities: Information from recognized continuing education organizations regarding educational opportunities.

Nursing Organizations: Information from nursing organizations (e.g., unions, professional associations).

To change previous responses, fill in the corresponding bubble for each type of material.

 

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Complete this section if the pre-printed information on your form is incorrect or if you have completed additional education in either the Nursing or Other than Nursing categories. Indicate highest level of education completed.

 

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General and Extended Class Annual Fee: $122.66 (GST incl.).

If the annual fee is received after December 31, 2007, a late fee of $49.07 (GST incl.) must be included.

Forms that are received after January 31, 2008 will incur an administrative fee of $24.53 (GST incl.). Incomplete forms will be returned unprocessed.

Payments received after December 31, 2007 will be processed as they arrive. You will be notified of additional late and/or administrative fees as they apply.

Cheque or Money Order

• Make cheques payable to the College of Nurses of Ontario.
• Post-dated cheques will not be accepted.
• Write registration number on cheques or money orders.
• If your employer is paying your fee, please ensure your completed form is enclosed with payment and that your registration number appears on the cheque or money order.

Visa, MasterCard or American Express

• Clearly print the credit card number, including the expiry date, and provide your signature.

Do not mail in cash. The College is not responsible for lost cash.

 

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Fill in the bubble(s) that reflect your current employment status for the statements listed.

I Am Not Employed: Fill in this bubble if you are currently not employed. Any addresses listed in Section B and C will be automatically deleted.

I Am Seeking Employment: If you are seeking employment, you must complete both the working status you seek and whether you are looking for employment in nursing or other than nursing.

I Am Employed: If you are currently employed, fill in this section. You may list up to three employers. For each, you must complete both the working status (full-time, part-time or casual) and whether the employment is in nursing, other than nursing or as an unregulated care provider. If you have indicated that you are employed and the employment is in nursing, you must complete sections H through L for the nursing employer at which you work or are paid the most hours.

Note:

Maternity Leave: If you are on maternity leave, please indicate you are employed and provide information in Sections H through L if applicable.

Long-term Disability: If you are on disability, indicate your employment status based on your last day of work and provide information in Sections H through L if applicable.

Volunteer: If you are volunteering, indicate you are employed. Provide information in Sections H through L only if practising nursing.

Working Status

Full-time: Choose this option if you work a guaranteed number of hours per pay period that equals full-time hours as defined by your employer.

Part-time: Choose this option if you work a guaranteed number of hours per pay period that is less than full-time hours as defined by your employer.

Casual: Choose this option if your employer does not guarantee a scheduled number of hours per pay period and does not define your position as full-time or part-time.

Complete Sections H, I, J, K and L if you are practising nursing. The information you provide should be based on the nursing employer for whom you work the most hours. For definitions of the terms used, refer to the CNO Practice and Employment Definitions.

 

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This information should relate to the nursing employer for whom you work the most hours. Fill in only one bubble. Click here for definitions.

 

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This refers to your nursing role with the nursing employer for whom you work the most hours and relates to the nursing employer identified in Section H. Fill in only one bubble. Click here for definitions.

 

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This refers to the client care focus (e.g., critical care) of your nursing practice. Choose one option that most closely describes your practice with the nursing employer for whom you work the most hours. This question relates to the nursing employer identified in Section H. Fill in only one bubble. Click here for definitions.

 

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This refers to the number of calendar years you have practised nursing. It includes all employment whether full-time, parttime or casual.

Total – refers to the total number of years you have been practising nursing regardless of position or location.

Current Position – refers to the number of years that you have held your current position.

 

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Select the bubble that refers to the nursing employer identified in Section H. Fill in only one bubble.

 

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Meeting the requirements and maintaining records of your participation in Reflective Practice is a legislated requirement. In this section, you are asked to state your Reflective Practice participation for 2007.

Practising nurses are required to: complete a self-assessment; obtain peer feedback; create, implement and evaluate a learning plan; and keep records of the activities. You should retain your records for a minimum of two years. Do not send your Reflective Practice records to the College with the form.

Non-practising nurses are required to keep up-to-date with changes and developments in the nursing profession in Ontario. You are non-practising if you did not practise nursing in Ontario (either employed or as a volunteer) for the entire year. See the Am I Practising Nursing? fact sheet for more information.

If extenuating circumstances such as serious illness, disability, bereavement or other significant factors prevented you from meeting your Reflective Practice requirements do not fill in the bubble. Do not send any information regarding your extenuating circumstances with the form. (Note: maternity leave is not considered an extenuating circumstance.) The Quality Assurance Committee may contact you regarding your situation.

 

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Nurses are required by legislation to inform the College if they have been found guilty of any criminal offence(s) or have been the subject of disciplinary or incapacity proceedings from other governing bodies. This self-reporting requirement protects the public interest by informing the College of findings that may affect a nurse’s suitability to practise.

This requirement relates only to offences, findings of guilt and proceedings after your initial registration with the College or those that occurred after you last reported to the College.

Fill in the bubble only if any of the following statements apply to your situation since your last reporting to the College. Do not report offence(s) or finding(s) from proceedings that you have previously reported to the College.

You have been found guilty of a criminal offence or an offence under the Controlled Drugs and Substances Act (Canada) [formerly the Narcotic Control Act (Canada)]or the Food and Drugs Act (Canada).

• You have been found guilty of a criminal offence, even if you have been pardoned or were conditionally or absolutely discharged.
• You have been found guilty of any offences under federal statutes and/or any provincial offences for which you could have received, or did receive, a jail sentence. (Provincial offences that resulted in only a fine do not apply.)
• There has been a finding of professional misconduct, incompetence or incapacity against you in relation to the nursing profession outside of Ontario or by any other health profession, whether in Ontario or in any other jurisdiction. Do not report current or prior CNO proceedings or findings.
• You are currently the subject of a proceeding for professional misconduct, incompetence or incapacity in relation to the nursing profession outside of Ontario or by any other health profession, whether in Ontario or in any other jurisdiction.

You must complete Section N if any of the preceding statements apply to you and have not already been reported to the College. Failure to do so could be considered professional misconduct. Your completed form will be processed and you will receive your annual payment card. At a later date, the College will ask you to provide further details and there may be an investigation into the matter. Do not send written information about your convictions or proceedings with the form.

See the Mandatory Self-reporting Obligations fact sheet for more information.

 

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If you wish to either renew or resign your membership you must use this form. Failure to do so will lead to suspension for non-payment of fees.

Membership Renewal: You must pay the annual fee and any other fees that may be applicable to remain a member of the College, use the title nurse, RN, RN(EC) or RPN, and practise as a nurse in Ontario. Once you have completed the form, use a pen to sign and date this section.

Membership Resignation: You must give the College notice when resigning your membership. To resign (discontinue) your membership, fill in the bubble and use a pen to sign and date this section. (Note: Payment is not required.) To return to nursing in Ontario, please contact the College about reinstating your membership.

Retired Class

The College offers a Retired Class for members aged 65 or older. You can not join the Retired Class using the Annual Renewal Form. To learn more about the Retired Class, contact the College or read the Retired Class fact.

The College offers a Retired Class for members aged 65 or older. You can not join the Retired Class using the Annual Renewal Form. To learn more about the Retired Class, contact the College or read the fact sheet.

 

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Resources

• Instruction guide — English
• Formulaire d'adhesion annuelle Guide d'instructions
• CNO Practice and Employment Definitions

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