Language Proficiency: Other Types of Evidence

If you are not able to demonstrate language proficiency through your nursing program, registration status, or your results on a language proficiency test, then the following types of evidence may also be considered by the College.

Additional Education

If you were asked by the College to complete additional education to meet the evidence of practice requirement for registration, then you may also present that additional education as evidence of your language proficiency.

The additional education must include:

  • a minimum 200 hours of clinical instruction in the program in English or French
  • evidence the primary language used for theory and clinical instruction was English or French, and that the primary language of the educational institution was English or French
  • evidence that theory instruction and clinical instruction were not completed through PLAR (Prior Learning Assessment and Recognition)  exclusively and
  • evidence the program was not exclusively an online or distance education program exclusively. 

The following are types of information the College may need to determine if you meet the language proficiency requirement. (Please note: you must ask the school to send the documents directly to the College.)

  1. Verification of Course Completion (VCC)
  2. Academic transcripts
  3. Course descriptions
  4. Information about your clinical practice (e.g. practicum, placement or co-op)
  5. Letters of reference from your teachers or someone who directly supervised your clinical practice

You will also need to personally submit a written letter to the College explaining how you think you meet the language proficiency requirement.

Completion of Another Nursing or Non-Nursing Program

The College will consider successful completion of another nursing or non-nursing program at a college or university as evidence of language proficiency if:  

  • theory instruction and clinical/practicum/internship placement was provided in English or French
  • the primary language of the educational institution was English or French
  • you completed a minimum 200 hours in that clinical, practicum, or internship placement in English or French
  • the program was not exclusively an online or distance education program and
  • theory instruction and clinical/practicum/internship placement instruction was not delivered exclusively through PLAR. 

The following are types of information the College may need to determine if you meet the language proficiency requirement. (Please note: you must ask the school to send the documents directly to the College.)

  1. Verification of Course Completion (VCC)
  2. Academic transcripts
  3. Course descriptions
  4. Information about your clinical practice (e.g. practicum, placement or co-op), specifically:
    • How many total clinical hours you completed
    • How many hours you completed in a simulation lab
    • What was the format of the simulation lab
    • How many hours you obtained through Prior Learning Assessment Recognition (PLAR)
    • How many hours you completed in an actual supervised clinical practice
    • Where you completed your supervised clinical practice
  5. Letters of reference from your teachers or someone who directly supervised your clinical practice

You will also need to personally submit written a letter to the College explaining how you think you meet the language proficiency requirement.

Teaching Experience

Applicants who taught courses in nursing or another health profession at the college or university level can use their teaching experience as evidence of language proficiency if: 

  • the profession was regulated in the jurisdiction in which the post-secondary institution was located at the time you taught
  • the primary language used by you for that teaching was in English or French
  • the primary language used for theory and clinical instruction was English or French, and the primary language of the institution was English or French
  • the course(s) taught by you were not delivered online or through distance education exclusively. 

Note: the theory course cannot be an independent reading, research, or thesis course where you taught students individually (i.e., through a one-on-one supervisory role). If this is the case, then you must provide evidence of having taught other seminar or lecture courses, or provide some other evidence of language proficiency, so that all areas of language (reading, writing, listening, speaking) can be assessed adequately.

The following are types of information the College may need to determine if you meet the language proficiency requirement. (Please note: you must ask the organization to send the documents directly to the College.)

  1. Verification of Nursing Practice Form or other document that contains the following
    • Position title
    • Dates of employment
    • Total number of hours worked
    • Information that confirms whether English or French was the primary language used as outlined above
  2. Job description or letter outlining your roles or responsibilities
  3. Letter of reference from a direct supervisor or manager providing an evaluation of your language abilities in reading, writing, listening and speaking

You will also need to personally submit a written letter to the College explaining how you think you meet the language proficiency requirement.

Review by the Registration Committee

Applicants also have the option to provide evidence of language proficiency that doesn’t fall under any of the categories listed above. Examples might include: 

  • employment or volunteering in a non-nursing role, such as a personal support worker
  • employment as a manager or an employee in a service environment, such as a store or restaurant.

If you choose to provide evidence of language proficiency that does not fall under one of the options outlined above (additional education, completion of another program, teaching experience), then you will have to submit a written request to the College for the Registration Committee to review your application. You can also submit a written request to the College asking that the Committee consider an extension of the two-year timeframe if your evidence falls outside the two-year timeframe.

Note the College reserves the right to refer your application to the Registration Committee for review if it determines that any evidence of language proficiency you provide does not meet specified criteria.

If your application is referred to the Registration Committee for review (at your request or by College staff), then you will be informed in writing of the date on which the Committee meets, and the date by which you will have to provide your evidence and supporting documents. You will not need to attend this meeting.

After the Committee reviews your information, it will inform you of its decision. Examples of the types of decisions the Registration Committee can make are:

  • determine that you have met or not met the language proficiency requirement

  • determine that you should be granted an extension on the period of time for which you can meet the language proficiency requirement

  • direct the College’s Executive Director to issue you a certificate of registration (if all other requirements for registration are met)

  • direct the Executive Director to issue a certificate of registration if you successfully complete an approved language proficiency test by a specified date

  • direct the Executive Director to refuse to issue a certificate of registration on the basis that you have not met all the requirements for registration.
Page last reviewed July 19, 2018